Build status: EvidCue is an interactive private-beta preview, not a connected production answering service. This is a planning checklist, not a tested privacy or security guarantee.

Using a separate phone during a permitted screen share

Short answer: A separate phone need not appear in an ordinary share of a computer window. That does not make it invisible: a camera, phone mirror or another capture path may expose it. First confirm that notes and assistance are allowed, then rehearse what participants can actually see. Do not use a separate device to evade a rule or a required disclosure.

Sharing scope is not the same as permission

Google Meet documents three presentation choices: a tab, a specific window or the entire screen. It also notes that your camera video remains active while presenting if the camera is on.[5] These are separate paths to check. Selecting a window does not establish that every other view of your workspace is private.

Before a customer call, internal training session or presentation, ask the organizer which reference materials and tools are allowed. If assistance is prohibited or the rules are unclear, do not use the companion until the question is resolved. If disclosure is required, make it before using the tool.

A six-step rehearsal checklist

Write down the permitted use. For example: “The host permits prepared notes and approved reference material; generated drafts require review.” This is an example, not a universal meeting policy.
Select the intended sharing surface. Decide what participants need to see. Test the chosen tab or window using a non-sensitive sample, rather than assuming an entire-screen share behaves the same way.
Inspect the camera view. Check the visible workspace, including the phone and any reflections. If the view is inappropriate, remove sensitive content or change the meeting setup with the organizer—not to conceal prohibited assistance.
Check mirrors and other capture paths. Look for phone-screen mirroring, remote-desktop views or additional recording equipment. Do not promise that placing a cue on another device prevents capture.
Use a consenting test participant. Ask what they can see in the presentation and camera views. Use dummy notes only. Record observations about that specific setup; one successful rehearsal is not proof about every device or future meeting.
Recheck after a change. If the sharing surface, camera, device or meeting configuration changes, pause and confirm the intended view again. Stop sharing before opening unrelated sensitive material.

Keep approval visible on the phone, too

The device does not decide whether an answer is authorized. In the EvidCue design, an approved card is prewritten wording within a defined scope; a retrieved passage is source evidence; an AI draft is generated material that needs human review. The current preview illustrates these states rather than retrieving live sources or generating answers.

For a rehearsal, label each sample explicitly. Put a source reference beside evidence, and keep “draft—review before use” visible beside generated wording. If a cue cannot be checked in time, defer the answer instead of treating the label as approval. See the three-route guide and AI-draft review checklist.

Worked example: an authorized product walkthrough

A presenter is allowed to use prepared product notes. They share a demo window and keep a phone with sample notes beside the computer. A colleague checks both the shared window and camera view before the call. During the walkthrough, a question falls outside the approved notes. The presenter says they need to verify it; they do not turn an unreviewed draft into a product promise.

Frequently asked questions

Does a phone guarantee private notes?

No. Treat the phone as a separate display, not a guarantee against cameras, mirroring or other capture. Check the actual setup and the meeting rules.

May I use it in an assessment or interview?

Only if that setting explicitly permits the assistance. This guide is not advice for bypassing assessment rules, proctoring or disclosure requirements.

Can I try a live EvidCue answering service?

The current offering is a 15-minute live walkthrough of an interactive private-beta preview. It is not access to a connected production answering service. Request a walkthrough to discuss the approved-card, source and draft boundaries.

Sources

[5] Google Meet Help: Present during a video meeting. Read 27 September 2026. The six-step checklist and example are EvidCue editorial guidance, not a Google endorsement or certification.